BOARD OF COUNTY COMMISSIONERS

 

Regular Meeting Agenda

 

9:00 a.m.

July 6, 2012

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, July 1, 2011.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the emergency meeting of Monday, June 27, 2011 and regular meeting, Wednesday, June 29, 2011, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

The following items, No. 5 through 7, are Consent Items and are routine in nature:

 

5.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $10,938.91 for period ending June 28, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.   (Document Received)

 

6.         Receive the following litigation:

 

Case No. CJ-2011-4065: Judgment

 

Case No. CV-2011-898: Vacating Parking Lot, Foreclosing OKC right to reopen

 

TC 2011-017: Tort Claim

 

TC 2011-018: Tort Claim

 

7.         Receive canceled checks as follows:  (Document Received)

 

Cancelled Check: Twila Ware DBA TBC Salon, Check No. 1001333700, dated March 23, 2011, in the amount of $42.00.  Reissue of check on July 6, 2011.

 

End of Consent Docket

 

8.         Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

 

CW12022-1   Grocery Products

 

District No. 1

 

9.         Discussion and possible action to approve a Mutual Cooperation Agreement between the City of Midwest City and Oklahoma County pursuant to Title 69, O.S.   1903 (B), to reconstruct, improve, repair, and maintain certain city streets in the City of Midwest City. Agreement shall begin July 1, 2011, and shall terminate on June 30, 2012.  Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

10.       Discussion and possible action to approve Mutual Cooperation Agreement between the Town of Forrest Park and Oklahoma County pursuant to Title 69 O.S.   1903 (B) to reconstruct, improve, repair, and maintain certain city streets in the Town of Forrest Park.  This agreement shall become effective July 1, 2011, and shall terminate on June 30, 2012.   Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

11.       Discussion and possible action to approve Resolution No. __________ to determine that a certain structure is dilapidated and should be torn down and removed and if the structure is to be torn down and removed, further discussion and determination for commencement and completion of the work. The structure at issue is owned by Judy K. Oliver Trust/Dickerson Family Irrevocable Trust and is located at 3402 Fox Avenue, Spencer, Oklahoma 73084 and more particularly described as:

 

Block 012, Lots 9 and 10 of the Hicks Addition, Oklahoma County, Oklahoma according to the recorded plat thereof.

 

The Board of County Commissioners has the authority to make this determination pursuant to 19 O.S.  360. Dilapidated building means a structure which through neglect or injury lacks necessary repairs or otherwise is in a state of decay or partial ruin to such an extent that said structure is a hazard to the health, safety or welfare of the general public or creates a fire hazard which is dangerous to other property.   Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney.   (Document Received)

 

12.       Discussion and possible action to approve Notice of Dilapidation and Lien for property owned by Judy K. Oliver Trust/Dickerson Family Irrevocable Trust and located at 3402 Fox Avenue, Spencer, Oklahoma 73084 and more particularly described as:

 

Block 012, Lots 9 and 10 of the Hicks Addition, Oklahoma County, Oklahoma according to the recorded plat thereof.

 

Pursuant to 19 O.S.  360 the notice of Dilapidation and Lien shall be filed with the County Clerk.   Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney.   (Document Received)

 

District No. 2

 

13.       Discussion and possible action to approve Agreement between the Board of County Commissioners and Western Heights School District.  Western Heights Public School wishes to call upon the County to use equipment, labor, and supplies to assist the school with parking areas, playgrounds, athletic fields, access roads, drainage areas and other areas within the exclusive control ownership of the school district.  This agreement shall commence on July 1, 2011 and end on June 30, 2012. Requested by Brian Maughan, Commissioner, District No. 2, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.   (Document Received)

 

County Clerk

 

14.       Discussion and possible action to approve Agreement with Oklahoma City Abstract & Title Company for CD s and/or FTP of ROD/UCC images.   Oklahoma City Abstract & Title Company agrees to pay the charge of $13.00, plus shipping charges (if any), for CD and/or $12.00 for FTP of imaged documents. The term of the agreement shall begin on July 1, 2011, and end on June 30, 2012.   Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

 

Engineering

 

15.       Discussion and possible action for approval of Resolution No. ________ renewal of Interlocal Cooperative Agreement between the Board of County Commissioners of Payne, Logan, Oklahoma, Cleveland, McClain, Garvin and Murray Counties (CED 5) for services for project management on county projects funded with County Improvements for Roads and Bridges (CIRB) Funds.   Requested by Stacey Trumbo, P.E., County Engineer.   (Document Received)

 

16.       Discussion and possible action for approval of Resolution No. __________ designating official board members to CED 5.   Requested by Stacey Trumbo, PE, County Engineer.  (Document Received)

 

17.       Discussion and possible action to receive the Hydraulic Study of Rockwell Avenue between 178th and 192nd Streets, Oklahoma County Project 3-2010-A, from SAIC (formally The Benham Companies, LLC).  Requested by Ray Vaughn, Oklahoma County Commissioner, District No. 3. (Document Received)

 

Juvenile

 

18.       Discussion and possible action to approve Memorandum of Understanding between the Oklahoma County Juvenile Bureau and CASA of Oklahoma County.  The Juvenile Bureau shall provide adequate office space which consist of 2,588 sq ft of space @ $9.70 per sq ft ($25,103.60/market value), telecommunications, network access and technical support for such.  This agreement shall commence July 1, 2011, and shall terminate June 30, 2012.   Requested by James L. Saffle, Director, Juvenile Bureau and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Purchasing

 

19.       Discussion and possible action to approve ITB CW12024-1 Highway Construction Service Contracts with; Donelson Construction Co., LLC, Markwell Paving Company, Action Safety Supply Company, Atlas Paving Company, T.J. Campbell Construction, Rudy Construction Com., and Wood & Sons Paving, Inc. to cover contract performance period July 1, 2011 to December 31, 2011.   Requested by Jane Gaston, Purchasing Director, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Sheriff

 

20.       Discussion and possible action for approval of the following Change Order No. 1 to Oklahoma County E-2011-A, Modifications to the Existing Fire Sprinkler System at the Oklahoma County Jail, not to exceed $1,850.00.

 

Original Contract$              $12,400.00

Amount this Change Order   $1,850.00

Change Orders                            14.9%

 

Requisition No. 11108959 has been issued to Oklahoma Vista Fire Sprinklers, Inc. in the amount of $1,850.00 from Prisoner Boarding Fee/Facility Maintenance/ Building & Grounds-Fixtures/Perm (1161/5108/55050), contingent upon encumbrance of funds.   Requested by John Whetsel, County Sheriff, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney.   (Document Received)

 

21.       Discussion and possible action to approve renewal Contract between the Sheriff s Office and Department of Public Safety for annual maintenance agreement on OLETS software, maintenance, and upgrades.   Agreement shall begin July 1, 2011, and end June 30, 2012.  Requisition No. 11109022 has been issued to Oklahoma Department of Public Safety in the amount of $13,800.00 from Sheriff Service Fee/Sheriff/Telecommunications Services (1160/5100/54021), contingent upon encumbrance of funds.   Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

22.       Discussion and possible action to approve renewal Contract between the Sheriff s Office and Department of Public Safety for CAD Interface for MobileCop Services.  Agreement shall begin July 1, 2011, and end June 30, 2012.   Requisition No. 11109026 has been issued to Oklahoma Department of Public Safety in the amount of $300.00 from Sheriff Service Fee/Sheriff/Telecommunications Services (1160/5100/54021), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

23.       Discussion and possible action to approve Memorandum of Understanding between the Sheriff s office, and the Oklahoma County Public Building Authority for the provision of one uniformed Deputy to be assigned to Metro I and II parking garages.   The assigned Deputy will work on-site at Metro I and Metro II parking garages, buildings and grounds, Monday through Friday, from 8:30 a.m. through 5:30 p.m. of operation.   Reimbursement of salary and benefits for the Deputy s services will be billed monthly by invoice at the end of each pay period.  This agreement shall be effective July 1, 2011, through June 30, 2012. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Documents Received)

 

24.       Discussion and possible action to approve Memorandum of Understanding between the Sheriff s office and Francis Tuttle Technology Center.  The Oklahoma County Sheriff s Office agrees to provide to Francis Tuttle Technology Center two uniformed Deputies and two patrol units.  The assigned Deputies will work on-site at the Rockwell and Portland campus s. The Deputies will provide routine law enforcement services at the school sites.  In addition, the Deputies will also have special involvement with the students and faculty at these on site assignments in counseling, and presenting information on the prevention and elimination of violence in the school.   Reimbursement for the Deputy s services will be billed monthly by invoice at the end of each pay period beginning July 1, 2011, and concluding June 30, 2012.  During the course of this agreement, there are 260 days billed for each assigned Deputy as follows: First Deputy at $193.58 per day for a total of $50,330.80, and the second Deputy $203.85 per day for a total of $53,001.00.   This agreement shall be effective July 1, 2011, and will terminate at the close of school business on June 30, 2012.   Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Documents Received)

 

25.       Discussion and possible action to approve Jail Services Agreement between the City of Warr Acres, the Board of County Commissioners, and the Sheriff of Oklahoma County.  The City of Warr Acres agrees to pay the Oklahoma County Sheriff a rate of $47.99, per prisoner per day that the inmate is held on behalf of the City of Warr Acres.   This agreement shall commence on July 1, 2011, and shall terminate on June 30, 2012.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.   (Documents Received)

 

26.       Discussion and possible action to approve Jail Services Agreement between the Town of Arcadia, the Board of County Commissioners, and the Sheriff of Oklahoma County.  The Town of Arcadia agrees to pay the Oklahoma County Sheriff a rate of $47.99, per prisoner per day that the inmate is held on behalf of the Town of Arcadia.   This agreement shall commence on July 1, 2011, and shall terminate on June 30, 2012.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.   (Documents Received)

 

27.       Discussion and possible action to approve Jail Services Agreement between the Town of Luther, the Board of County Commissioners, and the Sheriff of Oklahoma County.  The Town of Luther agrees to pay the Oklahoma County Sheriff a rate of $47.99, per prisoner per day that the inmate is held on behalf of the Town of Luther.  This agreement shall commence on July 1, 2011, and shall terminate on June 30, 2012.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.   (Documents Received)

 

28.       Discussion and possible action to approve License Agreement between Quail Springs Mall, LLC, and the Board of County Commissioners of Oklahoma County for the operation of the Sheriff substation at Quail Springs Mall, which will be open to the public all mall hours seven days per week.  The Oklahoma County Sheriff s Office shall provide the following services: criminal record checks, processing paperwork, property damage reports, fingerprinting, and distribution of crime prevention materials.  This agreement shall begin on July 1, 2011, and end on June 30, 2012.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

29.       Discussion and possible action to approve Memorandum of Understanding between the Sheriff s office, and Millwood Public Schools.  The Oklahoma County Sheriff s Office agrees to provide to Millwood Public Schools two uniformed Deputies and two patrol units.  The assigned Deputies will work on-site at the campus(es) building, grounds of Millwood Public Schools each day, Monday through Friday, during Millwood Public School s normal hours of operation.  Reimbursement for the Deputy s services will be billed monthly by invoice at the end of each pay period beginning August 22, 2011, and concluding May 24, 2012.  During the course of this agreement, there are 175 school days billed for each assigned Deputy as follows: First Deputy at $101.93 per day for a total of $17,837.75, and the second Deputy $220.43 per day for a total of $38,575.25.  This agreement shall be effective August, 2011, and concluding on May 20, 2012.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Documents Received)

 

30.       Discussion and possible action to approve Contract between the Sheriff s Office and BMI Systems for the lease of Eighteen (18) Canon copiers and printers for Detention. Agreement shall begin July 1, 2011, and terminate at the end of the fiscal year on June 30, 2012.  Requisition No. 11109196 has been issue to BMI Systems Corporation in the amount of $63,750.00 from Sheriff Special Revenue/Prisoner Boarding/Equipment Lease Copiers (1161/5110/54104), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

31.       Discussion and possible action to approve Contract between the Sheriff s Office and BMI Systems for the lease of Fifteen (15) Canon copiers and printers for Law Enforcement.   Agreement shall begin July 1, 2011, and terminate at the end of the fiscal year on June 30, 2012.   Requisition No. 11109197 has been issued to BMI Systems Corporation in the amount of $61,250.00 from Sheriff Service Fee/Sheriff/ Equipment Lease Copiers (1160/5100/54104), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

32.       Discussion and possible action to approve Contract Amendment No. 2 to Operating Agreement-Food Service, between the County of Oklahoma, and Aramark Correctional Services, L.L.C.  Aramark Correctional Services, L.L.C., will provide food service for the County s inmates at the Oklahoma County Detention facility.  This agreement shall be effective July 1, 2011, through June 30, 2012.   Requisition No. 11109198 has been issued to Aramark Correctional Services, in the amount of $1,700.000.00 from Sheriff Special Revenue Fund/Inmate Food/Inmate Food (1161/5146/54307), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Documents Received)

 

33.       Discussion and possible action for approval of agreement by and between the City of Oklahoma City and the County of Oklahoma County whereas the United States Department of Justice was required to reconstruct the Local Law Enforcement Block Grant Program and therefore a new program Justice Assistance Grants (JAG) Program was designed. This agreement states the City of Oklahoma City will waive their 10% of the funds for administrating the grant. Oklahoma City will receive $445,379.00, Del City will receive $13,049.00, Midwest City will receive $20,982.00 and the County of Oklahoma County $104,791.00. The Sheriff s Office will utilize the funds in the same manner as the previous JAG funds to support Law Enforcement Technology. The funds are required to be spent by September 30th, 2013. There are no matching funds required.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.   (Document Received)

 

34.       Discussion and possible action for authorization for the Chairman to sign and return Notice of Violation from the Oklahoma State Department of Health for deficiencies and plan of correction at the Oklahoma County Jail, 201 North Shartel, Oklahoma City, Oklahoma.  Requested by John Whetsel, Oklahoma County Sheriff.  (Document Received)

 

Treasurer

 

35.       Discussion and possible action for approval of Bank Fee Agreement between the Bank of Oklahoma, N.A. and Oklahoma County. All account expenses shall be reflected in monthly account analysis statements that provide itemized detail of all charges and average ledger balance information. Any interest earnings and bank charges for any given month will be accounted for. Any adjustment will be made in the following month s charges. This agreement shall begin on July 1, 2011, and end on June 30, 2012. Requested by Forrest  Butch  Freeman, Oklahoma County Treasurer, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

 

Recurring Agenda Items:

 

36.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

37.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

38.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

39.       Commissioners Comments/General Remarks:

 

40.       New business:   In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

41.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

11108215   Replacement of Box Culverts in District No. 2

 

42.       Adjourn at __________ until 9:00 a.m., Wednesday, July 13, 2011.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                  

County Clerk Deputy and Director of Clerks of the Board